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End-of-Day Wrap-Up SOP

Purpose

The purpose of this Standard Operating Procedure (SOP) is to provide guidelines for closing out each production day at F7 Studios. This End-of-Day Wrap-Up SOP ensures that all assets are accounted for, scenes and shots are completed as planned, and any issues are documented and addressed before the next production day.

 

1. Responsibilities

  1. Assistant Director (AD)

    • The AD leads the end-of-day wrap-up, coordinating with department heads and key personnel to review the day’s activities, achievements, and any unresolved issues.

  2. Department Heads

    • Department heads (e.g., Camera, Lighting, Sound, Props, Wardrobe) are responsible for verifying that their assets are accounted for, reporting any issues, and contributing to the day’s wrap-up documentation.

  3. Producer and Director

    • The Producer and Director review the wrap-up report, providing approvals or guidance on adjustments needed for the following day.

 

2. Scene and Shot Completion Review

  1. Daily Scene Checklist

    • The AD will review the Daily Scene Checklist to confirm that all scheduled scenes and shots were completed as planned.

    • For any scenes or shots that were not completed, the AD will note reasons for delays and coordinate with the Director and Producer to determine how to address them in the schedule for the following day.

  2. Preferred Takes and Retakes

    • The Director and Script Supervisor will review preferred takes, marking any shots that may need to be retaken or flagged for post-production adjustments.

    • The AD will record preferred takes and required retakes in the daily wrap-up notes for future reference.

 

3. Asset and Equipment Check-In

  1. Props and Set Elements

    • The Props Master and Set Designer will check in all props and set elements, ensuring they are stored correctly and any reusable items are reset for the following day.

    • High-value or fragile items will be securely stored, and any damage or missing items will be documented in an Asset Check-In Log.

  2. Camera, Lighting, and Sound Equipment

    • The Equipment Manager will oversee the check-in of all camera, lighting, and sound equipment, verifying that each item is accounted for and in working condition.

    • Equipment will be stored securely, and the Equipment Manager will document any issues or items that require repairs or replacements.

  3. Wardrobe and Makeup

    • The Costume Designer and Makeup Artist will organize and store wardrobe and makeup items, ensuring continuity for the next day.

    • Any specific instructions for maintaining continuity, such as specific costumes or makeup requirements, will be documented for reference.

 

4. End-of-Day Debrief with Department Heads

  1. Daily Debrief Meeting

    • The AD will conduct a brief End-of-Day Debrief Meeting with all department heads, covering:

      • Completed scenes and shots.

      • Key challenges or issues encountered.

      • Status of assets, equipment, and continuity.

    • Department heads will provide feedback on their departments’ performance, noting any anticipated needs for the next production day.

  2. Review of Safety and Security Incidents

    • The Safety Officer will report any safety incidents, near misses, or potential hazards identified during the day.

    • Any necessary actions, such as equipment adjustments or safety reminders, will be noted and shared with the team for the following day.

  3. Schedule Adjustments for Next Day

    • Based on the day’s progress and any unplanned issues, the AD and Producer will make any necessary adjustments to the next day’s schedule.

    • The revised schedule will be communicated to department heads, and any required changes to call times or locations will be noted.

 

5. Daily Production Report Preparation

  1. Report Compilation

    • The AD compiles the Daily Production Report based on information from the debrief, covering completed scenes, equipment and asset status, and any issues encountered.

    • The report will include a summary of call times, wrap time, and any overtime worked.

  2. Issue Documentation and Follow-Up Actions

    • All issues, such as equipment malfunctions, continuity concerns, or safety incidents, will be documented in detail in the report.

    • The AD will outline any follow-up actions required for the next day to address these issues.

  3. Submission and Distribution

    • The completed Daily Production Report will be reviewed by the Producer and Director for approval.

    • Once approved, the report will be distributed to all relevant personnel, including department heads and executive producers, if applicable.

 

6. Final Set and Location Check

  1. Set and Location Security Check

    • The Location Manager and security personnel will perform a final security sweep of the set or location to ensure all equipment and assets are secured.

    • Entry and exit points, storage areas, and high-value asset locations will be checked, and security measures such as locks or alarms will be set.

  2. Final Asset Inventory and Lock-Up

    • The Equipment Manager and Props Master will confirm that all equipment and assets are accounted for and stored securely.

    • The AD will receive confirmation from each department head that all items are in place, and any rented or borrowed equipment is returned or securely stored.

 

7. Preparation for the Following Day

  1. Call Sheet Preparation

    • Based on the day’s activities and any schedule adjustments, the AD will prepare the call sheet for the following day, listing updated call times, locations, scene requirements, and special notes.

    • The Producer and Director will review the call sheet, and once approved, it will be distributed to all cast, crew, and department heads by 6:00 PM.

  2. Department-Specific Preparations

    • Each department head is responsible for making any specific preparations required for the next day, such as setting aside special props, costumes, or makeup.

    • Equipment maintenance, battery charging, or repairs will be handled by the Equipment Manager and designated crew members.

  3. Review of Next-Day Safety and Security Protocols

    • The Safety Officer will review the next day’s schedule, identifying any specific safety requirements or protocols for high-risk scenes (e.g., stunts, special effects).

    • Security personnel will coordinate with the Location Manager to ensure any necessary security arrangements are in place for the following day.

 

8. Record Keeping and Compliance

  1. Document Archiving

    • All end-of-day documents, including the Daily Production Report, Asset Check-In Log, and updated call sheet, will be stored in F7 Studios’ document management system.

    • Each document will follow the naming convention: ProjectName_EndOfDayReport_Date.

  2. Record Retention

    • All end-of-day wrap-up records will be retained for a minimum of seven years for compliance, reference, and future planning purposes.

  3. Continuous Improvement

    • The Producer and AD will periodically review end-of-day reports to identify any patterns or recurring issues, implementing adjustments to improve time management, asset handling, or safety protocols for future productions.

 

 

Approval and Revision History

  • Effective Date: Jan 1 2025

  • Approved by: CEO, F7 Studios

  • Last Reviewed: April 8 2025

 

This End-of-Day Wrap-Up SOP ensures that F7 Studios maintains a well-organized, secure, and efficient closeout process at the end of each production day, supporting continuity, safety, and readiness for the following day’s activities.

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