Scope

This SOP applies to all projects where a Producer is assigned by or contracted under F7 Studios—including narrative films, branded content, commercials, and documentaries.

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Core Responsibilities

• Oversee all phases of production from development to delivery

• Serve as the bridge between creative vision and logistical execution

• Hire, manage, and support department heads and crew

• Track and control the budget and schedule

• Serve as the point-of-contact between F7 Studios leadership and the production team

 

Phase 1: Development & Pre-Production

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Creative & Strategic Planning

• Work with the Director and Executive Producer to clarify project scope and goals

• Finalize script and manage creative notes from stakeholders

• Assist in developing pitch materials or decks (if needed)

• Align early vision with practical feasibility

Budgeting & Scheduling

• Build and approve budget in coordination with Line Producer

• Approve master schedule, including prep, shoot, and post timelines

• Identify necessary permits, insurance, union requirements (if applicable)

• Confirm deliverables with stakeholders or clients

Staffing & Logistics

• Hire key crew positions (Department Heads, Line Producer, AD, etc.)

• Oversee casting in conjunction with Director

• Secure locations, equipment vendors, insurance, payroll service, and legal documents

Deliverables (Pre-Production):

• Locked script

• Master production schedule

• Final approved budget

• Signed crew & talent contracts

• Permits, insurance binders, and legal documentation

• Production binder or digital equivalent

 

Phase 2: Production

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On-Set Operations

• Serve as the on-site or near-site authority for approvals, problems, or urgent changes

• Support the Director and 1st AD in keeping the shoot on schedule and within budget

• Monitor department performance and resource usage

• Act as the first line of problem-solving for issues in cast, crew, or logistics

Studio & Stakeholder Communication

• Update Executive Producer or Studio Head on production progress

• Capture dailies reports, production stills, and behind-the-scenes for marketing use

• Ensure all incidents are reported and documented properly

Financial Oversight

• Track daily spending and reconcile with budget via Line Producer or Production Accountant

• Approve any overages and recommend budget adjustments

• Verify timecards, payroll, and vendor invoices

Deliverables (Production):

• Daily production report (or summary)

• Updated budget tracker

• Incident reports (if any)

• Shot list progress / scene tracker

 

Phase 3: Post-Production

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Editorial Supervision

• Schedule edit milestones and check-ins

• Review rough cuts and provide or relay studio notes

• Manage delivery of assets from production to post (media, logs, paperwork)

• Ensure Editor and Post Producer are supported with access and information

Marketing & Distribution Prep

• Coordinate press kits, trailers, and thumbnails if applicable

• Support festival, streaming, or brand submission requirements

• Ensure versioning for different aspect ratios or platforms

Final Delivery

• Confirm that all technical specs are met (audio, color, resolution)

• Manage upload and QC for final masters and backups

• Ensure delivery of client or studio-ready versions

• Wrap insurance, union reports, contracts, and archive materials

Deliverables (Post-Production):

• Approved Director’s Cut and Final Master

• Delivery checklist and archive materials

• Music cue sheet and release documentation

• Budget wrap report

 

Key Collaborative Relationships

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1. Studio Head / Executive Producer

Objective: Ensure the production aligns with studio vision, financial discipline, and output standards.
Responsibilities:

• Provide transparent updates on budget, progress, and risks

• Seek sign-off on key creative or financial decisions

• Deliver reports and production outcomes on deadline

 

2. Director

Objective: Support the creative vision while ensuring feasibility and schedule discipline.
Responsibilities:

• Work in lockstep on script prep, shot planning, and creative logistics

• Translate creative needs into actionable support (locations, crew, time)

• Keep Director aware of scope, limitations, and budget impacts

 

3. Line Producer / UPM

Objective: Execute daily operations and track finances in alignment with Producer’s oversight.
Responsibilities:

• Approve staffing and vendor decisions

• Monitor spending and schedule adherence

• Meet daily to address challenges and reallocate resources

 

4. Editor / Post Team

Objective: Ensure the editing process supports the story and remains on track for timely delivery.
Responsibilities:

• Set clear edit deadlines and review cycles

• Ensure media, timecode, and notes from production are properly delivered

• Coordinate with post departments (color, sound, VFX, etc.) for alignment

 

General Expectations & Studio Protocols

• Always uphold F7 Studios’ values of professionalism, inclusion, and excellence

• Maintain calm, clear-headed problem-solving on and off set

• Keep all departments informed of schedule, changes, and expectations

• Ensure confidentiality around unreleased projects, budgets, and talent

• Represent the studio professionally to all external clients, brands, and press

 

Success Metrics

• Production is completed on time and within budget

• Director and studio feel supported and creatively aligned

• Cast and crew report positive working experience

• Deliverables meet platform or client specifications

• Marketing assets, if applicable, are delivered cleanly and timely

• Financial wrap-out is completed and archived